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commissioning artwork
Guide to successful commissioning (part two)
The Brief should be written, and should contain, but not be limited to:
- Introduction - The title of the scheme, the full name of the clients, agents, funding bodies, architect and so on.
- Aims and objectives
- Brief history
- Cultural, historical, geographical and thematic information which will help to 'point the way' to the artist.
- Visual information such as a map, plan and elevation of the space or site.
- Dimensions of the proposed work and/or the site which it will occupy, along with any space restrictions.
- Permissions - planning or faculty. You will need the artist's preliminary drawings/models in order to obtain these, but do not instruct the artist to make the work itself until you have all the permissions you need.
- Timetables: If the commission is to be open to competition or tender this needs to be sequenced, e.g. closing date for entries, discussing and judging the entries, shortlisting, interviewing, awarding and acceptance. The project phase should be staged clearly, in particular the submission of preliminary designs, the choosing process, the obtaining of consents, the regular updates from the artist and the installation. If the work is to be made offsite, then visits to the studio should be scheduled throughout the process. If this is not always practicable, regular updates using photographs should be used instead.
- Budget - This should also be made in pre-agreed stages relating to the project stages. Allow for a payment schedule which takes account of the possible need to terminate the contract (e.g. if faculty, or other permissions, are refused). Normally a payment is made on the submission of the preliminary designs. It may be as much as 50% of the final cost.
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